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Top 5 Customer Communication Management Strategies Blog Feature
Paige Tippett

By: Paige Tippett on November 7th, 2022

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Top 5 Customer Communication Management Strategies

Customer Communications

Communication is integrated into every aspect of our society. Through centuries of evolution and alteration communication today takes on a wide variety of formats and mediums. One market that is getting a lot of attention today, in specific, is how to create technology and internet applications that are more inclusive of non-neurotypical people. Finding ways to advance these technologies across the board creates a wide spectrum of communicative mediums for which responsible organizations like to account. This isn’t to say that this is exclusive to any one market segment, either. The virtual nature of the current marketplace simply presents a myriad of ways for consumers to communicate in ever-new ways, including finding and inventing ways to reach new consumer segments that have historically not been a priority. With this in mind, there are some widely used customer communication management strategies that will help an organization address customer communication in the modern marketplace. 

Top 5 Customer Communication Management Strategies

Strategy One: Create and Define the Brand in the Virtual Space

A major focus for many pre-existing businesses remains how to best deliver their products and/or services digitally. This is greatly due to the impact of the COVID-19 pandemic that is lasting and continues to keep the majority of consumers indoors. Even when consumers do venture outside of their home there are often capacity regulations at events, stores, restaurants, and other public spaces. This throttles and limits a businesses growth-potential severely. However, there are no social-distancing or capacity-limits (besides inventory) to online or virtual operations. 

This demonstrates why there is such a heavy emphasis on creating and delivering powerful and impactful virtual customer experiences. However, something to keep in mind is that this all stems from the creation and definition of your brand in the virtual space. If consumers don’t know where to find a brand, or even worse, can’t find it when they look, then there’s no chance of reaching that consumer. This means providing an optimized website for consumers to explore and utilize. Expanding on that, it can include a multitude of social media presences, original content generation to create extended consumer sessions and improved levels of customer engagement. 

Strategy Two: Enable Cross-Channel Communication 

Once the brand is established in the virtual market through a collective online presence, there will be a variety of channels through which consumers will contact the brand. As such, it simplifies things greatly to develop and enable cross-channel communication methods. This is a feature that most sophisticated CCM (customer communication management) systems will offer. The idea, at a basic level, is that a team of communication professionals utilizes the tools within the CCM software to create a variety of messages that are compatible with a spectrum of these different communication channels. 

This allows employees to focus more on the messaging itself and the content of that messaging versus which channel an inbound message came through.

Strategy Three: Consistency is Key

Consistency is a lasting principle from the days of the brick & mortar stores that used to be the bread and butter of the economy. While the marketplace is evolving and shifting, there is some overlap between the two. Consistency really has a variety of roles in operating an organization, and two that specifically relate to customer communication management. The first of these is consistency in messaging. This includes advertisements, touch points along any one customer journey, email campaigns, and a lot else. Consumers want to know that what a brand tells them today will remain true tomorrow, and even the next day, too. On top of that, building consumer trust is about delivering on promises. If a brand falls short of the expectations the messaging sets, consumers lose faith. 

The other role consistency plays in customer communication management, specifically, is in the customer experience. While every consumer is different, as none of us are made precisely the same, and situations may differ - the overall customer experience should not vary by a wide margin. By working to deliver an optimal customer experience for each and every consumer with which a brand interacts, there will be an increase in the overall consumer perception of that brand. 

Strategy Four: Optimize Individual Touchpoints

Every customer journey consists of a series of customer touchpoints along the way. As such, there are countless touchpoints that any one organization could theoretically create across their spectrum of customer journeys. Therefore, to optimize the customer experience through the duration of a single customer journey, the focal point becomes optimizing the customer experience at each individual touchpoint. 

This can seem overwhelming, but with help from a CCM software, optimizing the customer experience at each of these touchpoints becomes a much more manageable task. 

Strategy Five: Prioritize The Customer Experience at Every Phase

In recent years the consumer was already becoming a point of emphasis for modern day organizations. This is partially because of how consumers began spending their time, energy, and money, and partially because of a shift in the accepted standards for business operations. Regardless of the causes, the consumer has more power today than in previous years. As such, it serves businesses to be more consumer-oriented and deliver the best customer experience in their power. 

CCM systems, like that offered by Topdown, offer users and organizations a suite of features and tools to create messaging and efficiency in customer communication management that allows employees to focus on elevating the customer experience and delivering a top-notch service. 

Wrapping Up

There are a variety of benefits that stem from prioritizing the consumer and placing emphasis on the customer experience within an organization. In a marketplace dominated by virtual interactions and a digital space, having the tools to properly manage the volume of inbound and outbound messaging while consistently delivering a high-level customer experience can be the difference between sinking and floating. 

A sophisticated CCM, like that offered by Topdown Systems, will give you and your staff the tools you need to optimize your communications strategy with features aimed at boosting levels of customer engagement and bolstering the customer experience overall. With shifting communication trends, having a flexible CCM software that offers a recyclable content library and a suite of other communication centered features powered by AI, business logic, and automation, is essential to elevate your entire communication strategy. 

For more information on document generation software, communication best practices, or anything else on CCM software, keep browsing Topdown System’s content library.

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